Executive Assistant to the CEO

The Ridge

  • Venezuela
  • Permanente
  • Tiempo completo
  • Hace 7 días
Ridge - Designed For Life.Ridge crafts products made to last a lifetime through with simple, functional designs ready for anything and everything. Our materials are chosen with care and a thoughtful connection to the insights of our growing community - setting our North star as we strive to improve everyday. Together we can do more with less.Ridge started with The Ridge Wallet as a Kickstarter project in 2013 and is now in the hands and pockets of over 3 million people worldwide! We currently operate around the globe selling in the US, Canada, the UK, EU, and Australia on Shopify and through other channels such as Amazon and Wholesalers. We have also expanded and continue to expand our product catalog to include KeyCases, Bolt Action Pens, Knives, Rings, Watches and we have plenty more in the works!We are looking for people interested in positions with tremendous growth potential, but which come with high expectations of work rate and quality of work. We are a fully remote company and utilize that to find the best talent around the world to join our team. Since we are a remote-first company, we always do our best to be as accommodating to a healthy work/life balance.The RoleApply here: https://tally.so/r/nPzGyxAbout the RoleWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO at a fast-growing remote ecommerce company. This role is critical to ensuring the CEO can focus on strategic initiatives while maintaining operational excellence. The ideal candidate will be a strategic partner who can anticipate needs, manage complex priorities, and drive execution across multiple workstreamsJob Responsibilities:Calendar & Scheduling Management
  • Manage executive calendar with competing priorities and time-sensitive requests
  • Schedule meetings, calls, and events across multiple time zones with internal and external stakeholders
  • Proactively identify scheduling conflicts and propose solutions
  • Coordinate travel arrangements and detailed itineraries when needed
  • Prepare meeting agendas and ensure all necessary materials are ready in advance
Follow-Up & Action Item Management
  • Track and monitor action items from meetings, ensuring timely completion
  • Follow up with team members on deliverables and project milestones
  • Maintain comprehensive task management systems and provide regular status updates
  • Escalate issues and bottlenecks to appropriate stakeholders
  • Ensure nothing falls through the cracks in fast-paced environment
Report Compilation & Analysis
  • Gather data from multiple departments and systems to create executive reports
  • Compile weekly, monthly, and quarterly business updates for CEO review
  • Create executive dashboards and KPI summaries
  • Synthesize complex information into clear, actionable insights
Project Management
  • Lead and coordinate cross-functional projects on behalf of the CEO
  • Develop project timelines, track milestones, and manage deliverables
  • Facilitate project meetings and ensure effective communication between teams
  • Monitor project budgets and resource allocation
Communication & Correspondence
  • Manage executive email and prioritize urgent communications
  • Draft correspondence, presentations, and internal communications
  • Serve as primary point of contact between CEO and internal/external stakeholders
  • Handle sensitive and confidential information with discretion
Strategic Support
  • Attend meetings and take detailed notes for CEO follow-up
  • Conduct research on industry trends, competitors, and potential partnerships
  • Assist with strategic planning initiatives and company goal setting
Ideal ProfileQualifications & Experience:
  • 5+ years of executive assistant experience, preferably supporting C-level executives
  • Experience working in remote/distributed team environments
  • Must be available to work Pacific Time Zone business hours (8 AM - 6 PM PST)
  • Proficiency in project management tools (Asana, Monday.com, Notion, or similar)
  • Advanced skills in Google Workspace or Microsoft Office Suite
  • Experience with scheduling tools (Calendly, Acuity, or similar)
  • Strong written and verbal communication skills
  • Exceptional organizational and time management abilities
  • Ability to handle confidential information with the highest level of discretion
  • Knowledge of accounting/finance basics for report compilation
What's on Offer?
  • Opportunity within a company with a solid track record of performance
  • Opportunity to make a positive impact
  • A role that offers a breadth of learning opportunities

The Ridge