Executive Assistant

• Manage the CEO’s schedule, including organizing meetings, appointments, and travel arrangements.
• Efficiently plan and coordinate annual one-on-one calls, maintaining detailed records and sharing actionable suggestions.
• Prepare meeting materials, reports, presentations, and correspondence as required.
• Screen and direct calls and inquiries, ensuring professional communication.
• Handle travel logistics, including booking flights, accommodations, and ground transportation.
• Manage expense reports and reimbursement processes.
• Support Account Managers find appointments, anniversaries, and key customer information to strengthen the relationship.
• Organize visits to prospective clients in Vancouver and nearby cities.
• Help the CEO to generate referrals for the BNI members.
• Grow the LinkedIn network sending as many connections invites as the platform allows everyday.

• Maintain confidential files, records, and sensitive information.
• Prepare and organize agendas, minutes, and follow-up items for meetings.
• Monitor and manage office supplies or tools as needed in a virtual environment.
• Complete forms, applications, and administrative requests on behalf of the CEO, ensuring accuracy and timeliness.

• Support special projects assigned by the CEO, including conducting research, performing data analysis, and preparing reports.
• Research new products, services, and regional events (British Columbia and Washington).
• Assist with event logistics.

• Build and maintain strong relationships with internal and external stakeholders, including senior executives, board members, and clients.
• Communicate professionally across all organizational levels, representing the CEO with integrity and diplomacy.
• Oversee responses to birthday and anniversary emails, ensuring timely follow-ups.
• Ensure timely responses to communications from managers or other key stakeholders.
• Manage all BNI correspondence and requests, including scheduling one-on-one meetings with each member.
• Serve as a reliable point of contact for external communications, ensuring a high level of professionalism and confidentiality

• Help the marketing team in editing simple organic videos to be posted weekly on the CEO´s LinkedIn, that do not require complex edition work.
• Coordinate with the marketing team, how we can do free valuable marketing work for some BNI members to strengthen the trust and build a stronger relationship with them.
• Coordinate with the marketing team to send personalized messages and templates to LinkedIn connections.

• Proven experience as an Executive Assistant or a similar role supporting C-level executives
• Proficient in leveraging AI tools and technologies, with a strong enthusiasm for integrating AI solutions into daily workflows to enhance productivity and innovation.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills in both English and Spanish (fluency required).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace tools
• High attention to detail and accuracy.
• Ability to work independently, anticipate needs, and take initiative proactively.
• Strong problem-solving and decision-making skills
• Discretion and the ability to handle confidential information with integrity.
• Ability to prioritize tasks and manage multiple deadlines
• Experience managing schedules, travel arrangements, and logistics for senior leaders.
• Outstanding relationship-building, problem-solving, and presentation skills.
• Basic video editing skills are needed for LinkedIn content.

• Flexible and adaptable to dynamic priorities in a fast-paced environment.
• A strong understanding of LinkedIn and its best practices is a plus.

• Competitive pay in US Dollars.
• You'll get to work with some amazing, respected business professionals.
• We really value and encourage input from our team members.
• We offer different payment methods (Zelle, Face Bank, Binance)
• You'll get paid every two weeks
• We'll provide you with the necessary equipment to work: Laptop, headset, mouse, and mouse pad.
• Birthday and work anniversary celebrations.
• Alliances with many brands grant extra benefits to freelancers.
• Weekly recreation dynamics that foster a healthy work environment.

Freelance Latin America