Administrative Virtual Assistant
- Venezuela
- Permanente
- Tiempo completo
- Answer and direct phone calls and handle correspondence in a professional manner.
- Maintain and organize patient files, employee records, and agency documents in accordance with HIPAA regulations.
- Assist with scheduling patient visits, coordinating caregiver assignments, and maintaining the master calendar.
- Prepare reports, letters, and other communications for internal and external purposes.
- Process and track invoices, payments, and receipts, run payroll.
- Assist with payroll preparation by collecting and verifying employee timesheets.
- Maintain accurate records of expenses, reimbursements, and petty cash.
- Reconcile bank statements and financial transactions under the guidance of the Administrator or Accountant.
- Assist with preparing monthly financial summaries and budget reports.
- Support the Administrator in preparing documents for audits, surveys, and inspections.
- Ensure that all patient and staff records are complete and updated according to agency policies.
- Maintain confidentiality and security of sensitive financial and medical information.
- High school diploma or equivalent (Associate’s degree or higher preferred).
- Minimum of 2 years of administrative experience, preferably in a healthcare or home health setting.
- Basic bookkeeping or accounting knowledge required.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.
- Strong organizational, communication, and time-management skills.
- Ability to work independently and handle multiple priorities in a fast-paced environment.
- Knowledge of HIPAA and healthcare compliance regulations preferred.
- Competitive pay in US Dollars.
- You'll get to work with some amazing, respected business professionals.
- We really value and encourage input from our team members.
- We offer different payment methods (Zelle, Face Bank, Binance)
- You'll get paid every two weeks
- Birthday and work anniversary celebrations.
- Alliances with many brands grant extra benefits to freelancers.
- Weekly recreation dynamics that foster a healthy work environment.
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.🤝 You will be part of the client’s team.
You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.📈 KPIs and goals matter.
Your performance will be measured to ensure alignment with client expectations and project objectives.🧑🏫 Training may be required.
You might need to complete training to fully understand your role, tools, and client processes.🎯 Commitment and responsibility are essential.
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.🚀 Ready to grow your career with us?
Apply only if you are ready to commit, learn, and take ownership of your role.